By-laws

By-laws

Massachusetts Youth Rugby Organization

Article 1 - Name and Affiliation

The name of the organization shall be Massachusetts Youth Rugby Organization, Inc. hereinafter referred to as MYRO. MYRO is a member of United States of America Youth and High School Rugby and affiliated with the New England Rugby Football Union.

Article 2 - Address

The business address of the Organization shall be that listed on the annual corporate filing with the Secretary of State. The on-line address of the Organization shall be MassachusettsYouthRugby.org or MYRugby.Org

Article 3 - Mission and Objectives

MYRO has the dual mission of:

The objectives of MYRO shall be:

Article 4 - Not for Profit

The Massachusetts Youth Rugby Organization shall be organized exclusively for one or more purposes as specified in section 501(c) (3) of the Internal Revenue Code, and enumerated in Article IV of the Articles of Organization and Article 4 of the bylaws.

Article 5 - Membership and Dues

Article 6 - Board of Directors

Article 7 - Officers and Leadership Committee Members

Article 8 - Leadership Committee Members

Article 9 - Committees

Standing Committees shall address areas of operation which are central to the mission of MYRO and which require action on a regular basis. The duties of the Standing Committees, except the Disciplinary Committee, are contained in the Appendix 3 and shall be reviewed by the Officers and the Committee Chair each year following the AGM and rewritten as needed.

All actions/recommendations of standing committees are subject to review and approval by the Executive Committee.

Article 10 - Meetings

Article 11 - Notice

Article 12 - Quorum

Article 13 - Elections

Article 14 - Reserved Powers

The powers, duties and authority not delegated to the Board of Directors, individual Officers, Executive Committee or a Standing Committee by the Bylaws, are reserved for the Executive Committee

Article 15 - Amendments

The Bylaws may be amended by a 2/3 vote of those present and in good standing at any MYRO membership meeting provided the amendment(s) to the Bylaws are submitted to the Board of Directors prior to the meeting and approved by a 2/3 majority.


APPENDIX ONE: OFFICER JOB DESCRIPTIONS

Massachusetts Youth Rugby Organization, Inc.

Position Description-President

Position: President

Date Prepared: August 2012

Position Description:

Responsible for overseeing and coordinating all activities of the organization.

Responsibilities:

Massachusetts Youth Rugby Organization, Inc.

Position Description- Vice President

Position: Vice President

Date Prepared: August 2012

Position Description:

Responsible for assisting the President with overseeing and coordinating all activities of the organization.

Responsibilities:

Massachusetts Youth Rugby Organization, Inc.

Position Description-Treasurer

Position: Treasurer

Date Prepared: August 2012

Position Description:

Responsible for coordinating all financial activities of the organization.

Responsibilities:

Massachusetts Youth Rugby Organization, Inc.

Position Description- Secretary (Clerk)

Position: Secretary (Clerk)

Date Prepared: August 2012

Position Description:

Responsible for assisting the President with overseeing and coordinating all activities of the organization.

Responsibilities:


APPENDIX TWO: CONFLICT OF INTEREST POLICY

Massachusetts Youth Rugby Organization, Inc. (MYRO)

Conflict of Interest Policy

This policy is designed to assist with identifying situations that present potential conflicts of interest and to provide MYRO a procedure which, if observed, will allow a transaction to be treated as valid and binding even though an individual may have a Conflict of Interest with respect to the transaction.

Please note that word shown in Italics have been defined in section 2 of this policy

For purposes of this policy, the following circumstances shall be deemed to create Conflicts of Interest:

(i) A Contract or Transaction between MYRO and a Responsible Person or Family Member.

(ii) A Contract or Transaction between MYRO and an entity in which a Responsible Person or Family Member has a Material Financial Interest or of which such person is a director, officer, agent, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator or other legal representative.

(i) A Responsible Person competing with MYRO in the rendering of services or in any other Contract or Transaction with a third party.

(ii) A Responsible Person’s having a Material Financial Interest in; or serving as a director, officer, employee, agent, partner, associate, trustee, personal representative, receiver, guardian, custodian, conservator or other legal representative of, or consultant to; an entity or individual that competes with MYRO in the provision of services or in any other Contract or Transaction with a third party.

Gifts, Gratuities and Entertainment.

A Responsible Person or Family Member accepting gifts, entertainment or other favors from any individual or entity that:

(i) does or is seeking to do business with, or is a competitor of MYRO; or

(ii) has received, is receiving or is seeking to receive a loan or grant, or to secure other financial commitments from MYRO;

(iii) is a not-for-profit organization operating in Massachusetts;

under circumstances where it might be inferred that such action was intended to influence or possibly would influence the Responsible Person in the performance of his or her duties. This does not preclude the acceptance of items of nominal or insignificant value or entertainment of nominal or insignificant value which are not related to any particular transaction or activity of MYRO.

Definitions.

"Material Financial Interest" in an entity is a financial interest of any kind, which, in view of all the circumstances, is substantial enough that it would, or reasonably could, affect a Responsible Person’s or Family Member’s judgment with respect to transactions to which the entity is a party. This includes all forms of compensation.

"Conflict of Interest" is any circumstance described in Part 1 of this Policy.

"Responsible Person" is any person serving as an officer, employee, or member of the Board of Directors of MYRO.

"Family Member" is a spouse, domestic partner, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister, (including step and in-law relationships) of a Responsible Person.

"Contract or Transaction" is any agreement or relationship involving the sale or purchase of goods, services, or rights of any kind, the providing or receipt of a loan or grant, the establishment of any other type of pecuniary relationship, or review of a not-for-profit organization by MYRO. The making of a gift to MYRO is not deemed to be a Contract or Transaction under this conflict of interest policy.

Procedures.

In the event it is not entirely clear that a Conflict of Interest exists, the individual with the potential conflict shall disclose the circumstances to the Chair or the Chair’s designee, who shall determine whether there exists a Conflict of Interest that is subject to this policy. In the event that an undisclosed potential conflict of interest is brought to the attention of the Board of Directors, the Board will take any action deemed appropriate after discussions and votes have taken place, if necessary.

Confidentiality.

Each Responsible Person shall exercise care not to disclose confidential information acquired in connection with such status or information the disclosure of which might be adverse to the interests of MYRO. Furthermore, a Responsible Person shall not disclose or use information relating to the business of MYRO for the personal profit or advantage of the Responsible Person or a Family Member.

Review and Acknowledgement of Policies.


APPENDIX THREE: DUTIES OF THE STANDING COMMITTEES

Competition Committee

Areas to be addressed will include, but not be limited to, competition calendar; divisions and conferences, including criteria for assignment; criteria and selection process for select side coaches, annual training and certification programs for coaches.

Growth  Committee

Areas to be addressed will include, but not be limited to, growing the number of girls playing rugby; developments of local promotional materials, based on those of USA Youth and High School Rugby; training of Rugby instructors and coaches; working to get Rugby included in school physical education curricula; establishing leagues, clinics and day camps where Rugby can be taught and played.

Accepted changes: September 15th, 2024